Tuesday, 4th February 2025
International Group Approvals: Process for E-bill system providers
This approval process should be read in conjunction with the Group circular ‘Electronic Bills of Lading: Notification of new process’ and the ‘Electronic Bills of Lading FAQs' (‘FAQs').
If a system provider meeting the deemed approved criteria wishes its system to be listed on the Group website, they are recommended to contact the Group Secretariat by email at [email protected] with supporting evidence of how the criteria are met.
All other system providers who seek approval and publication on the Group website, should also contact the IG Secretariat by email in the first instance and then follow the steps below.
• System providers should consult the ‘IG Requirements for Electronic trading system providers’, to obtain clarity on the applicable requirements for approval.
• System providers should provide to the IG Secretariat the terms and conditions associated with the use of their system.
• The terms and conditions will be reviewed by the IG e-bills Working Group (‘the Working Group’), who will provide any comments and suggested amendments. The Working Group make any final recommendations for approval to the Bills of Lading Committee, on which all twelve Clubs are represented.
• The system provider will normally be invited to provide a demonstration of the system to the Working Group. This is to allow the Working Group to view the functionality of the system, from a user perspective only, to see that the system replicates in digital form the functions of a paper bill of lading.
• The Working Group will engage with the system provider in relation to the terms and conditions and the system, with a view to guiding the provider towards meeting the Group requirements for approval. If the Working Group consider that the requirements are met, they will make a recommendation for approval to the Bills of Lading Committee.
With their consent, all systems providers will be listed on the Group website here.
